Flexible user permissions can be defined to manage your team structure within Swat.io.
Permissions can be set on workspace or channel level to ensure that the right team members have access to the functions they need.
This article provides an overview of the different permission types and examples of how they can be used.
Overview of Permission Types
Full (Core Team)
Members with this permission can use all features without any restrictions:
Create, edit, publish, or delete posts
Assign posts to team members
Unlimited access to all Publisher features
Assigned Full (e.g., Interns)
Can use all features only for posts assigned to them
Allowed to suggest and assign posts
Not allowed to delete posts
Suggest Only (Content Creators)
Can open posts in the calendar, duplicate them, or create new ones
Posts can only be saved as suggestions
No approval or publishing rights
Activity log is always available
Assigned Feedback (e.g., Legal Department)
Can read only posts assigned to them
No editing or publishing rights
Can provide feedback via the activity log
Read Only
Can read all posts (assigned or not)
No commenting or publishing rights
Allowed to export posts
Actions and Notifications
The following tables list all possible actions and notifications for each permission type.
Icons indicate which posts each permission applies to.
Example: A member with Assigned Feedback can only view/search the posts assigned to them.
🟢 | Action allowed for all posts |
🟡 | Action allowed for assigned posts only |
🟠 | Action allowed for suggested posts only |
🔴 | Action is not allowed for this role |
Complete list of possible actions in the Publisher with the corresponding permissions
Function | Full | Assigned full | Suggest only | Assigned feedback | Read only |
View/ | 🟢 | 🟢 | 🟢 | 🟡 | 🟢 |
Export | 🟢 | 🟢 | 🟢 | 🔴 | 🟢 |
Suggest | 🟢 | 🟢 | 🟢 | 🔴 | 🔴 |
Duplicate to* | 🟢 | 🟢 | 🟢 | 🔴 | 🔴 |
Get assignment | 🟢 | 🟢 | 🟠 | 🟢 | 🔴 |
Assign | 🟢 | 🟡 | 🟠 | 🟡 | 🔴 |
Tag | 🟢 | 🟢 | 🟠 | 🟡 | 🔴 |
View activity log | 🟢 | 🟢 | 🟢 | 🟡 | 🟢 |
Use activity log | 🟢 | 🟢 | 🟢 | 🟡 | 🔴 |
Manage post target presets | 🟢 | 🟢 | 🟠 | 🔴 | 🔴 |
Edit/ |
🟢 |
🟡 |
🟠 |
🔴 |
🔴 |
Delete | 🟢 | 🔴 | 🔴 | 🔴 | 🔴 |
Create campaign | 🟢 | 🟢 | 🔴 | 🔴 | 🔴 |
*Duplicating a post requires Read permission (or higher) on the source channel and Suggest permission (or higher) on the target channel.
Complete list of possible notifications for all Publisher permission types
Message | Full | Assigned full | Suggest only | Assigned feedback | Read only |
New posts | 🟢 | 🟡 | 🔴 | 🟡 | 🔴 |
Post approved | 🟢 | 🟡 | 🔴 | 🟡 | 🔴 |
Post ad reminder | 🟢 | 🟡 | 🔴 | 🟡 | 🔴 |
Post publish reminder | 🟢 | 🟡 | 🔴 | 🟡 | 🔴 |
Post published | 🟢 | 🔴 | 🔴 | 🔴 | 🔴 |
Post publish failed | 🟢 | 🔴 | 🔴 | 🔴 | 🔴 |
Comments in post activity log | 🟢 | 🟡 | 🟡 | 🟡 | 🔴 |
Post assigned to me | 🟢 | 🟢 | 🟢 | 🟢 | 🔴 |